How to Scan a Document Using an iPhone: Step-by-Step Guide


In today’s fast-paced world, we often need to scan documents on the go. While there are various scanning applications available, did you know that you can scan documents directly from your iPhone without the need for any additional app? In this article, we will guide you through the simple step-by-step process of scanning documents using the pre-installed Notes application on your iPhone.

Gone are the days where you need to have a bulky scanner at your office desk to scan important documents. With your iPhone at hand, you can scan a document easily and quickly, regardless of your location. Whether you need to scan a contract, receipt, or any other document, you can now do so on the go. It’s a simple process that only requires a few clicks and adjustments. In the following sections, we’ll show you how to scan documents using your iPhone.

Step 1: Open the Notes Application

Are you tired of carrying around a bulky scanner just to scan a document? Or perhaps you’re in a rush and need to send a document as soon as possible. Fear not, because you can easily scan a document using your iPhone’s pre-installed Notes application.First, open the Notes application by clicking on its icon on your iPhone’s home screen. You will be directed to the Notes home screen where you can view your existing notes or create a new one. To create a new note, tap on the icon at the bottom right corner of the screen. This will open a blank document where you can type in your notes or add media files.Now that you have a new note open, tap on the camera icon at the bottom center of the screen. This will open a dropdown menu with four options: Take Photo, Take Video, Choose Photo, and Scan Documents. For this purpose, select the option to Scan Documents.Once you’ve selected the option to Scan Documents, your iPhone’s camera will open ready to capture the document. Ensure the document is placed on a flat surface and align it to fit within the yellow borders on the camera screen. If the camera is unable to detect the document automatically, you can manually adjust the camera’s focus. Simply tap on the screen to bring up the focus and exposure controls. Move the slider up or down to adjust the focus and ensure the document is clear and legible. In addition, you can also use the four small circles at the corners of the yellow border to adjust the size and corner of the document. This will ensure that the document is properly aligned and within the borders. Once the document is positioned correctly, press the capture button on the camera screen.After capturing the document, the camera screen will display a thumbnail of the scanned document on the bottom left corner of the screen. You can tap on it to preview the document and ensure that it is clear and legible. Finally, if you are satisfied with the scanned document, tap on the Save button at the bottom right corner of the screen. The scanned document will be added to your Notes application as a new note.In summary, opening the Notes application is the first step to scanning a document using your iPhone. By selecting the ‘Scan Documents’ option, taking a picture of the document, and adjusting its size and position, you can easily save the scanned document on your iPhone. With this simple and easy process, scanning documents has never been easier. Stay tuned for the next chapter on how to select ‘Scan a Document’ on the Notes application.

Step 2: Select ‘Scan a Document’

After opening the Notes application on your iPhone, tap on the icon at the bottom to create a new note. If you already have a note where you want to add the document, select that note.

Next, tap on the camera icon in the note. A menu will appear, and you will be prompted to select the option to scan a document.

When you select ‘Scan a Document’, your iPhone camera will automatically turn on, and you will need to position it over the document that you want to scan. The camera will automatically detect the edges of the page, outline them with a yellow box and then take a picture of the document.

If your iPhone is in auto-mode, it will automatically adjust the document’s exposure and perspective. If you want to manually adjust these settings, tap on the screen to reveal the toolbars, and then tap on the ‘Auto’ button. Slide the button until you have the desired exposure and perspective settings.

In some cases, the camera may not detect the document’s edges properly. If this happens, adjust the edges manually by dragging the corners of the yellow box to align it with the edges of the document.

Once the document is in view and aligned correctly, tap on the capture button. The camera will take a picture of the document and insert it into the note as a scan.

If you are scanning multiple pages, tap on the ‘+Add’ button located at the bottom of your screen. Repeat the scan process for each additional page you have.

Now that you have successfully scanned your document using your iPhone, it’s time to move on to the next step and adjust its size to make it more legible.

Step 3: Take a Picture of the Document and Adjust Its Size

After selecting “Scan a Document”, your iPhone camera screen will appear. Hold your phone over the document and center it within the yellow box that appears. Then, tap on the shutter button to take the picture.Once you have taken the picture, you can adjust the corners to crop the document to include only the relevant part that you want to scan. This step ensures that the document doesn’t have any unwanted background areas in the final scan.The easiest way to do this is to tap on any of the four circles at the corners of the document and drag it towards the center of the page. This option helps to adjust the size of the document without distorting its shape. If you need to adjust the shape of the document, you can tap and hold any of the corners of the document and drag it to the desired shape.If the document is multi-page, you can scan all the pages in one go. Once you have captured the first page of the document, tap on the “Add Page” option available on the bottom right corner of the screen. Then, take a picture of the next page and repeat the process until you have scanned all the pages.After scanning all the pages, you can review and adjust the document if needed. You can simply swipe through all the pages by moving your finger from right to left, or from left to right, depending on your preference. If you want to delete any page, tap on the “Delete” option on the bottom left corner of the screen.Once you are satisfied with the scanned document and have adjusted the size and crop as needed, tap on the “Save” option on the top right corner of the screen. Your scanned document will now be saved as a note in the Notes application.Next, we will discuss how to save the scanned document and access it in the future.

Stay tuned for the next chapter, “Step 4: Save the Scanned Document”

Step 4: Save the Scanned Document

After you adjust the document size and ensure that the scan is clear, you are now ready to save the scanned document. Saving the document ensures that you can access it in the future, share it, or even print it. The Notes application provides several options to save the scanned document, as discussed below:

Option 1: Save to Files

To save the scanned document to files, tap on the share icon at the top right corner of your screen. This action will open the share menu with various options. Scroll down and locate the save to files icon then tap on it. The Notes application will prompt you to select the location where you want to save the document. You can select a location on your iPhone or iCloud drive and choose a folder where you want to save the document. Similarly, you can select a relevant name for the scanned document before saving it.

Option 2: Save to Notes Application

You can also save the scanned document to the Notes application. To do this, tap on the ‘Add to Note’ option located at the bottom of your screen after you have scanned and adjusted the document. The Notes application will open with the scanned document at the top of the note. You can add a title or description to the note and save it. This option is ideal if you want to keep several documents together in one note for easy access.

Option 3: Save to Camera Roll

You can also save the scanned document to your iPhone’s camera roll. To do this, tap on the share icon located at the top right corner of your screen after scanning the document. Locate the save to camera roll icon and tap on it. The document will be saved to your iPhone’s camera roll, and you can access it from there at any time.

Option 4: Save to Email

If you want to share the scanned document through email, the Notes application allows you to do so directly. You can tap on the share icon and select the email option. Enter the recipient’s email address, and you can include a subject, message, and attachment. The Notes application will attach the scanned document to the email and send it to the recipient.

With these options, you can conveniently save your scanned documents directly from the Notes application to various locations and share them in the desired format. Saving documents is an excellent feature of the Notes application, and you can retrieve the scanned document at any time from your selected storage location or the Notes application.


Scanning documents using an iPhone has never been easier. Thanks to the pre-installed Notes application, you can scan documents quickly and without the need for any extra apps. With just a few taps, you can have a high-quality scan of your document that you can save and access from anywhere.One of the advantages of using the Notes app is that you can scan multiple pages into one document. You just need to hit the add page button after scanning the first page, and then repeat the process for each additional page. This can save you time and effort compared to scanning each page separately.Another great feature of the Notes app is the ability to adjust the size of your document. This makes it easy to fit any document on your screen and ensure that the final scan is clear and easy to read. The app does a great job of adjusting the perspective and making the document look like it was scanned on a flatbed scanner.When saving your scanned document, you have the option to save it to your iPhone or to the cloud. This means that you can access your document from any device as long as you have access to the internet. Additionally, the Notes app allows you to easily share your document with others via email, text, or a variety of other platforms.Overall, scanning a document using an iPhone is a convenient and effective way to create digital copies of important documents. Whether you need to scan a contract, a receipt, or any other document, the Notes app makes it easy to do so. With these simple steps, you can start scanning documents on your iPhone and take advantage of the many benefits of digital document storage.